Services

CALS Main Library Facilities & Eligibility Requirements

To reserve any of the rooms on the Main Library Campus, located at 100 Rock Street in Little Rock's River Market District, you will need to have this Main Library Campus Meeting Room Registration Form on record at the Main Library or Cox Creative Center. All regular meetings must end 15 minutes prior to normal closing. Main Library Hours are Monday-Thursday, 9 a.m. to 8 p.m., Friday-Saturday, 9 a.m. to 6 p.m., and Sunday, 1 p.m. to 5 p.m. (See below for Cox Creative Center hours.)

With the exception of after hours social events in the Darragh Center (see guidelines below) all rooms on the Main Library Campus are to be used for non-social meetings during normal hours of operation. For showers, or other casual social events, please contact the branch libraries.

First Floor Meeting Rooms

The East Room can accommodate up to 30; the West Room can accommodate up to 20. Light refreshments, including box lunches, are allowed. Rooms have access to a sink and outlets (for coffee makers, etc.). TV/DVD, dry erase board, corkboard, and AV screen available. An LCD projector is available with advance notice. Free to eligible users. To schedule, contact Madelyn Ganos or call (501) 918-3030.

Second Floor Meeting Room

The Fribourgh Room can accommodate up to 25. AV screen and dry erase board available. Convenient access to reference information. An LCD projector is available with advance notice. No refreshments are allowed. Free to eligible users. To schedule, contact Madelyn Ganos or call (501) 918-3030.

Auditorium

The Darragh Center Auditorium can accommodate up to 100 for meetings and non-social functions during normal hours. Users will need to set up the room to accommodate their needs. Complete AV system available, including LCD projector and a podium with microphone. Refreshments, including box lunches, allowed. $50 for eligible users. To schedule, contact Madelyn Ganos or call (501) 918-3030.

After Hours Social Events

The Darragh Center Auditorium is also available for "after hours" social events and receptions for up to 200. Click on the "Darragh Center" tab for more information and fees.

Parking at Main Library

A 1/2 off discount is available to scheduled meeting room users. After all members of the group have arrived, a group may designate one person to retrieve a "1/2 off" stamp from the Security Office in the front lobby to take back and stamp participants' tickets. The parking fees are $1 per hour for the first two hours (or part thereof), then $2 per hour (or part there of). Complete fees are posted at the entrance of the lot.

Arkansas Studies Institute Facilities & Eligibility Requirements

The Arkansas Studies Institute (ASI) has four meeting spaces, which are free and open to the public. Meeting space must be booked in advance by contacting Holly Mathisen at 320-5712.

No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. No fundraising or ticketed events are allowed.

With the exception of after-hours social events, all rooms in the Arkansas Studies Institute are to be used for non-social meetings during normal hours of operation. For bridal/baby showers, or other casual social events, please contact the CALS branch libraries.

Meeting Room Information

To reserve any of the rooms in the Arkansas Studies Institute, located at 401 President Clinton Avenue in Little Rock's River Market District, you will need to have this Main Library Campus Meeting Room Registration Form on record with the ASI staff. Arkansas Studies Institute meeting room hours are 9:00 a.m. until 5:45 p.m., Monday through Saturday. There is no access to the building before 9:00 a.m., so please allow for adequate time to set up before your meeting start time. All regular meetings must end 15 minutes prior to the meeting room's closing time.

Meeting room features are as follows:

ROOM 110 — This meeting space is located on the first floor of the ASI at the south end of the ASI galleries. The room seats approximately fifteen classroom style and twenty-five theater style. The space is equipped with a built-in LCD projector, drop-down electric screen and integrated audio system, DVD/VCR, laptop connection, centralized touch panel on podium, and Walltalker™ dry erase board. Light refreshments, such as boxed lunches, are permitted.

ROOM 124 — This space is located on the first floor of the ASI on the east side. The same A/V features are available as are listed in the description of Room 110, with the addition of four listening assistance devices. This space will accommodate approximately forty-five classroom style and approximately seventy-five theater style. Catering is allowed. There is an adjacent warming room that has a microwave, refrigerator, and icemaker, along with a center serving island.

ROOM 132 — This room is on the building's east side. Features include an LCD-TV with integrated audio system, DVD/VCR, tabletop laptop output, and video-conferencing capabilities. A boardroom-style table seats eight to ten people. Only bottled water is allowed.

ROOM 204 — Located on the second floor of the Porbeck & Bowman building portion of the ASI, this room features unique and historic features, along with an LCD-TV with integrated audio system, DVD/VCR, and tabletop laptop output. A boardroom-style table seats twenty people. Light refreshments, such as boxed lunches, are allowed.

After-Hours Social Events

After-hours events at the Arkansas Studies Institute require additional security and staffing, and therefore have the following requirements.

Fees and Deposit:The total fee is $500 plus an additional $200 refundable deposit. This includes use of the meeting rooms and the warming room. Once a date has been determined, the person renting the facility will be required to complete a contract and apply $200 toward the fee (with a remaining $300 payment) and an additional $200 refundable deposit (to be refunded upon satisfactory inspection of the facility after the event). Complete payment must be made at least two weeks prior to the event.

If the event is going to be held (completely or in part) in any of the galleries or the museum space, the person renting the facility will be required to provide an additional $750 refundable security deposit (for a total of $950 in refundable deposits). The Arkansas Studies Institute reserves the right to limit access to the galleries and museum to protect certain exhibits from potential damage.

Time Available: Receptions may not begin until 5:30 p.m. or later. Clean up must be completed and everyone must be out no later than 11:45 p.m. Allow 1 to 1 ½ hours for clean up. Set Up: Users are responsible for all set up. Access to the meeting rooms is available for this purpose during normal hours of operation (9 a.m. to 5 p.m.), or as scheduled. Events scheduled to take place in the public spaces (galleries and museum) may not set up until after 5 p.m.

Furniture and Equipment: Furnishings available include classroom-style tables and chairs and an AV system. Linens, decorations, or other equipment are not provided. There are no prohibitions on renting equipment to bring in for events. However, it will be the user's responsibility to arrange for pick up by the conclusion of the event. Personal or rented items may not be left overnight.

Clean Up: Users are responsible for returning all furnishings to the storage closets, clearing out all rented equipment, and leaving the entire facility-including warming room, bathrooms, and all flooring and surfaces-clean and free of debris or spills. Users assume full responsibility for any damage to the room or equipment. Misuse or abuse of library property will be prosecuted. The ASI/CALS will not be responsible for any items left in the facility.

Catering Requirement: A professionally accredited, licensed caterer of your choice is required to be in charge of all food, alcohol, and other beverages. Self-service of alcoholic beverages is prohibited. No kegs are allowed.

Decorations: The use of confetti, tape, or staples on any surface is prohibited. Nothing may be hung from the ceiling. Wall decorations may be hung only on the existing hooks that are provided. The use of candles is prohibited.

Security On Site/Library Parking Lot: Users can expect library security and/or other staff to be available, greet guests as they enter the lot, direct them to the building, answer any questions, and lock up at the end of the evening. Users can expect use of all available spaces for their guests in the library parking lot during the event. Parking in the library lot is limited, and parking spaces are not guaranteed to be available. The area around the Arkansas Studies Institute includes street parking as well as a parking deck.

Statement of Liability: Users assume full responsibility for any illness or injury resulting from the event, including food poisoning and alcohol over-consumption, and for loss or damage of property of any guest or other person at the event. The user also assumes full responsibility for damage to or theft of CALS' equipment and/or other property of CALS caused by anyone entering the premises as a result of said event. The user will compensate CALS for such damage or theft.

Cox Creative Center Facilities & Eligibility Requirements

To reserve any of the rooms on the Main Library Campus, located at 100 Rock Street in Little Rock's River Market District, you will need to have this Main Library Campus Meeting Room Registration Form on record at the Main Library or Cox Creative Center. All regular meetings must end 15 minutes prior to normal closing. Main Library Hours are Monday-Thursday, 9 a.m. to 8 p.m., Friday-Saturday, 9 a.m. to 6 p.m., and Sunday, 1 p.m. to 5 p.m. (See below for Cox Creative Center hours.)

With the exception of after hours social events in the Darragh Center (see guidelines below) all rooms on the Main Library Campus are to be used for non-social meetings during normal hours of operation. For showers, or other casual social events, please contact the branch libraries.

The Cox Meeting Room (third floor) can accommodate up to 50 for non-social meetings and functions Monday through Friday, 9 a.m. to 4:45 p.m., and Saturday, 9 a.m. to 3:45 p.m. Located on the Main Library campus, the building features retail space including a small bakery/restaurant. Lots of "old world" charm. An AV screen, dry erase board, and TV/VCR are available. AV system available, including LCD projector and a podium with microphone. Refreshments, including box lunches, are allowed. Free to eligible users. To schedule, contact Madelyn Ganos or call (501) 918-3030.

Parking at Main Library

A 1/2 off discount is available to scheduled meeting room users. After all members of the group have arrived, a group may designate one person to retrieve a "1/2 off" stamp from the Security Office in the front lobby to take back and stamp participants' tickets. The parking fees are $1 per hour for the first two hours (or part thereof), then $2 per hour (or part there of). Complete fees are posted at the entrance of the lot.

Branch Library Facilities & Eligibility Requirements

CALS Branch Libraries each have a furnished community room that may be scheduled for meetings and events. Deposits and management approval are required for food/refreshments, or after hours access, if allowed. Not all event types are appropriate for each location. A Branch Library Meeting Room Registration Form must be submitted to the appropriate location prior to a group's first meeting. Please call to inquire or schedule a room at the location of your choice.

Sanders Library
31 Shelby Dr., Sherwood, AR 72120
(501) 835-7756
The meeting room can accommodate up to 25. Access to small kitchen with refrigerator, coffee maker, and sink. TV with VCR/DVD and screen available.

Maumelle Library
10 Lakepoint Dr., Maumelle, AR 72113
(501) 851-2551
The meeting room can accommodate up to 50. Access to small kitchen with refrigerator, microwave, sink, and large coffee maker. Complete AV system available.

Dee Brown Library
6325 Baseline Rd., Little Rock, AR 72209
(501) 568-7494
The meeting room can accommodate up to 50. Access to small kitchen with sink and refrigerator. TV with VCR/DVD, and small marker board available.

Thompson Library
38 Rahling Circle, Little Rock, AR 72223
(501) 821-3060
The meeting room can accommodate up to 50. Access to small kitchen with sink. Complete AV system, as well as a separate monitor with DVD/VHS available.

McMath Library
2100 John Barrow Rd., Little Rock, AR 72204
(501) 225-0066
The meeting room can accommodate up to 45. Access to kitchen with sink and microwave. Complete AV system as well as separate TV with VHS/DVD available.

Fletcher Library
823 N. Buchanan St., Little Rock, AR 72201
(501) 663-5457
The meeting room can accommodate up to 45. Access to kitchen with sink and microwave. TV with VCR/DVD, overhead projector, dry erase board, and piano available.

Williams Library
1800 Chester St., Little Rock, AR 72206
(501) 376-4282
The meeting room can accommodate up to 40. Access to kitchen with sink. TV with VCR/DVD, overhead projector, and screen available.

Milam Library
609 Aplin Ave., Perryville, AR 72126
(501) 889-2554
The meeting room can accommodate up to 50. Access to sink. TV with VHS/DVD and screen available.

Terry Library
2015 Napa Valley Dr., Little Rock, AR 72212
(501) 228-0129
The meeting room can accommodate up to 30. Access to kitchen with microwave and sink. TV with VCR/DVD, and overhead projector available.

Aerospace Library
3301 W. Roosevelt Rd., Little Rock, AR 72206
501) 399-9401
The meeting room can accommodate up to 35. Access to sink, microwave and refrigerator. TV with VCR/DVD, and overhead projector available.

Nixon Library
703 W. Main St., Jacksonville, AR 72076
(501) 457-5038
The meeting room can accommodate up to 50 and will feature complete AV system with access to kitchen area.

Darragh Center Auditorium

After Hours Social Events Use

Main Library, Darragh Center Auditorium
100 Rock Street, Little Rock, AR 72201

Contact:
For more information or an appointment to see the facility, please contact:
Madelyn Ganos, Facilities Manager
Ph. (501) 918-3030, email: mganos@cals.org

Facility: The Darragh Center is located on the west end of the Main Library, at the corner of Cumberland and Second Streets, adjacent to the formal garden. No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. No fundraising or ticketed events are allowed.

Fees & Deposit: The total fee is $650.00 plus an additional $200.00 refundable deposit. This includes use of the facility, garden, and all furnishings, including a catering kitchen. Once a date has been determined, the person renting the facility will be required to complete a contract and apply $200 toward the fee (with a remaining $450 payment) and an additional $200 refundable deposit (to be refunded upon satisfactory inspection of the facility after the event). Complete payment must be made at least two weeks prior to the event.

Time Available: Receptions may not begin until 6:30 p.m. or later on a Friday or Saturday night. Clean up must be completed and everyone must be out no later than 11:45 p.m. Allow one to one and a half hours for clean up.

Set Up: Users are responsible for all set up. Access to the interior of the center is available for this purpose during normal hours of operation (from 9 a.m. to 6 p.m.), or as scheduled.

Furniture and Equipment: Furnishings available include fourteen 60-inch round dinner tables, 150 chairs, a dozen 5 to 6-foot tables, a podium with a microphone, and an AV system. No linens, decorations, or other equipment is provided. There are no prohibitions on renting equipment to bring in for events. However, it will be the user's responsibility to arrange for pick by the conclusion of the event. Personal or rented items may not be left over night.

Clean Up: Users are responsible for returning all furnishings to the storage closets, clearing out all rented equipment, and leaving the entire facility, including kitchen, bathrooms, all flooring and surfaces, clean and free of debris or spills. Users assume full responsibility for any damage to the room or contents. Misuse of abuse of library property will be prosecuted. The library will not be responsible for any items left in the facility.

Catering Requirement: A professionally accredited, licensed caterer of your choice is required to be in charge of all food, alcohol, and other beverages. Self-service of alcoholic beverages is prohibited. No kegs are allowed.

Decorations: The use of confetti, tape or staples on any surface is prohibited. Nothing may be hung from the ceiling. Wall decorations may be hung only on the existing hooks that are provided. Open flame, taper-style candles are prohibited. All candles must be votive-style or encased in protective glass. Candles (particularly smoke from extinguished candles) can cause the fire alarms to be activated, automatically dispatching the fire department. Users will be responsible for any resulting fines issued by the fire department.

Writers' Garden Area: The garden and lobby to the garden are public areas during normal hours of operation and are not available until 6 p.m. for set up. No decorations may be hung from the pergola. Garden torches or other open flames are not allowed. Smoking is prohibited anywhere on the Main Library Campus, including the garden.

Occupancy Limits: It is unlawful to for more than 280 to occupy the Darragh Center. For comfort and practicality, CALS suggests no more than 200 for "stand-up" receptions and 100 for "seated" events. A combination of styles is most commonly used. In considering room set up, each user will have to determine how much room is desired for seating, band/DJ, dancing, socializing, food and bars.

Security On-Site/Library Parking Lot: Users can expect library security and/or other staff to be available, to greet guests as they enter the lot, direct them to the garden entrance, answer any questions, and lock up at the end of the evening. Users can expect use of all available spaces for their guests in public parking lot during the event.

Statement of Liability: Users assume full responsibility for any illness or injury resulting from the event, including food poisoning and alcohol consumption, and for loss or damage of property of any guest or other person at the event. The user also assumes full responsibility for damage to or theft of CALS’ equipment and/or other property of CALS caused by anyone entering the premises as a result of said event. The user will compensate CALS for such damage or theft.